Disclosure and Barring Service ( DBS ) Checks for English Goju-Ryu Karate-Do Association
This service is provided as a convenient means of arranging for an Extended DBS check for any officer, instructor, assistant instructor or any volunteers involved in the EGKA and its associated dojos. Be advised that it is a legal obligation that all EGKA officers, instructors, assistant instructors and volunteers that come into contact with children (under 18 years) and vulnerable adults apply to have a DBS check carried out.
The EGKA has elected to use an online intermediary DBS checking service run by Cataphract, which can be found at www.cataphract.co.uk. Please remember to make a note of the EGKA account ID number 101024.
Summary of the procedure:
- 1. To start the DBS application please go to https://www.cataphract.co.uk/ and click the top left hand corner to begin the DBS check. We anticipate most instructors will submit themselves for a Volunteer’s DBS Check at a total cost of £18. You can pay online during the application process with a credit or debit card. During the process you will be asked to enter the EGKA account ID number 101024.
- 2. Proof of Identity documents. Part of the DBS check is proving your identity. One of the steps you will be asked to complete during the online application is to enter specific details of the three documents you intend to supply to prove your identity.
- 3. A list of valid documents is listed here: https://www.cataphract.co.uk/list-of-valid-identity-documents/
- 4. Cataphract will then check the details of the submission and post you a copy of the completed application form for you to take to a Post Office, together with the three pieces of ID you nominated in the online application for verification.
- 5. The Post Office counter assistant will complete the final stage of the Personal Identity Check for and then arrange for the form to be sent back to Cataphract. They in turn will carry out a final check and then submit your application to the CRB.
- 6. You, the applicant will receive the DBS form and therefore must take it to the association leader to file. If any matter of concern is identified in the report, the senior EGKA management team automatically becomes involved and they will consider what action, if any, should be taken. The ultimate sanction is to withdraw EGKA membership from the individual concerned.
Once the enhanced DBS application is in progress and you are eligible then the free annual update service can be subscribed to here: https://secure.crbonline.gov.uk/crsc/apply?execution=e1s1.
Guidance for applicants: You can join the Update Service for standard and enhanced checks as soon as you have your application form reference number. You can request this number when you apply for your DBS check. You can also join the Update Service with your certificate number when you receive your DBS certificate. If so, you must do so within 30 calendar days of the ‘date of issue’ which is printed on the certificate.
As an organisation using the Disclosure and Barring Service, to help assess an applicant’s suitability for membership or a position of trust, EGKA complies fully with the DBS Code of Practice and undertakes to treat all applicants for such positions fairly. It undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.
The EGKA is committed to the fair treatment of its members whether they are instructors, potential instructors, or member users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for dependents, age, physical / mental disability or offending background.
ACCESS TO POLICY
We have written policy on membership of the EGKA by ex-offenders, which is made available to all disclosure applicants at the outset of any application for membership or a position of trust within the organisation. A copy of this policy can be requested from the EGKA secretary.Any person who has concerns about the behaviour of any person connected with the EGKA should report the matter in writing to the EGKA, 22 Park Road, London, W7 1EN. All such allegations will be taken very seriously. We will acknowledge your letter, investigate the incident, and confirm our findings in writing at the conclusion of our investigation.